5 Tasks Every Business Coach Should Outsource - Priority VA

5 Tasks Every Business Coach Should Outsource

The job of a coach in and of itself is a full-time job. Tack on responsibilities such as scheduling calls, organizing webinars, and customer support and voila…you’re now fulfilling two roles and burning the candle at both ends.

The truth is, you could serve more customers and continue to add value to the individuals you coach if you could free up your time. Hiring a Virtual Assistant who not only understands the online space but can also keep you organized is the key to scaling your business and working in your zone of genius.

Rather than continue to operate as both coach and executive assistant, hire a Virtual Assistant who can handle your daily operations, giving you the freedom to do what you do best.

Below are 5 tasks every business coach should outsource to a Virtual Assistant

Inbox and Calendar Management

If inbox zero is something dreams are made of or if your calendar fills up faster than you can handle, outsource your inbox and calendar to a Virtual Assistant. Instead of being the one to reply to every email, enlist your Virtual Assistant to reply on your behalf. You’ll be amazed at how little you need to touch your inbox. Equally important is your calendar. So often, entrepreneurs get busy with so many responsibilities that it’s common to double book yourself. Avoid this by giving your Virtual Assistant control over your calendar. In doing so, they’ll be cognizant of your responsibilities and prevent you from needing to be in two places at once.

Webinar Organization and Support

Whether it’s a webinar to promote an upcoming course or a coaching webinar to your customers, there are a lot of steps (which you probably hate) that go into pulling off a webinar. Rather than trying to manage the details by yourself, something we never recommend, outsource webinar organization and support to your Virtual Assistant. In addition to organizing and arranging the webinar, your Virtual Assistant can also provide backend support during your webinar. This includes recording the webinar, engaging with attendees, and supporting you through live Q&A.


Researching new topics, studies, and strategies can take a large amount of time. By outsourcing research to a Virtual Assistant, you’re able to review the research they’ve provided and create content based on their findings.

Website and Course Management

Do you find yourself fumbling through tech updates and end up feeling frustrated? Rather than trying to figure it out on your own, outsource website updates and course management to a Virtual Assistant. Many Virtual Assistants are well-trained and seasoned in website and course platforms such as WordPress, Kajabi, and Thinkific. Rather than making the updates yourself, hand this task over to a Virtual Assistant who can complete the work in half the time and better than you could have managed it.

Social Media Management

One of the best ways to share about your business is through social media. However, you don’t have to be the one to schedule posts and engage on social media. When you outsource social media management to a Virtual Assistant, you’re also gaining insight to the strategies they’ve learned to increase growth and engagement. While you might like scrolling Facebook, it may not be the best use of your time.

For more ideas on what to outsource to a Virtual Assistant, download our free Entrepreneur’s Guide to Getting Things Done: 50 Tasks to Outsource to a Virtual Assistant and decide what you can outsource to your Virtual Assistant and get some quick wins.

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