5 Tasks Speakers Should Outsource To A Virtual Assistant - Priority VA

5 Tasks Speakers Should Outsource To A Virtual Assistant

Often times, as a speaker, you have several plates spinning. Not only do you spend time preparing killer content, but you’re also left to secure stages, manage your travel and calendar, all while making sure your audience members walk away with knowledge and resources.

By trying to do all of it alone, eventually things will fall through the cracks and you’ll miss out on opportunities. Hiring a Virtual Assistant will be your saving grace. If you’re unsure of how to utilize a Virtual Assistant for your speaking career, below are 5 things a speaker should outsource to a Virtual Assistant.

5 Tasks Speakers Should Outsource To A Virtual Assistant


1. Research Speaking Opportunities

The opportunities are there, you need someone who can research the right speaking opportunities for you and reach out on your behalf. When your Virtual Assistant knows your ideal audience, they can go to work to find the speaking opportunities and pitch you for the event.  

2. Inbox and Calendar Management

The more you reach out, the more your inbox and calendar will fill up Outsource your inbox and calendar to a Virtual Assistant. In doing so, you’re freeing up your time to focus on content for upcoming events while your Virtual Assistant is simultaneously speaking with potential event managers, scheduling speaking dates, and yes, even arranging travel.

3. Coordinate with Event Manager

Most speaking engagements will have an event manager and no two speaking events are alike. Ask your Virtual Assistant to coordinate with the event manager to find out:

  • Who will be your point of contact?
  • When you should arrive.
  • Where to go when you arrive at the venue.
  • Whether or not you can promote your business or offer from the stage.

Audio/ visual questions such as:

  • Will there be an option for slide sharing?
  • Will I have a microphone?
  • Will I be able to see my screen as I’m doing my talk?

Getting answers in advance will ensure you’re fully prepared to take the stage.

4. Prepare and Organize Content

So often, speaking engagements include more than a stage and a microphone. Many speakers use slides and props. Once you’ve created the bulk of the content, hire a Virtual Assistant to organize the content and create a presentation that fits your brand and will make you look polished (because you are!).

5. Create PDFs, Registration Cards, and Giveaway Content for Audience Members

Many speakers offer a freebie of some sort at the end of their talk. While it may look different for everyone, it’s important to leverage the stage to promote your business. Once you’ve confirmed with the event manager what you can promote, decide what your offer will be. Here are a few ideas:

  • A robust opt-in that will serve as a guide and follow up from your talk. Your Virtual Assistant can either create the opt-in or outsource to a company such as 99 Designs and create an opt-in link for your audience.
  • A registration card for an upcoming event such as a webinar. Give space for their name, business name, email address, and additional questions they’d like to ask.
  • A good old-fashioned hand-out. This can be either fill in the blank guide for your talk or a physical PDF similar to what you would offer in an opt-in.

These are a few ways you can utilize a Virtual Assistant for your speaking career. For more ideas on what to outsource to a Virtual Assistant, download our free Entrepreneur’s Guide to Getting Things Done: 50 Tasks to Outsource to a Virtual Assistant and decide what you can outsource to your Virtual Assistant and get some quick wins.


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