Surprise: You Are NOT at the Top of Your Org Chart

Surprise: You Are NOT at the Top of Your Org Chart

Your core team can create the stability you are missing in your business and provide it with the systems and processes you need to scale.   

We could be talking about your first hire or your 10th. 

No matter where you are in that journey, by hiring and utilizing your core team in this new way you’ll create the stability you have been missing.

Instead of all hands on deck to put out fires (which happens without structure), you will have:

  • Team members who own outcomes, 
  • Team members who own processes,
  • Team members who take projects across the finish line,
  • Team members who take complete **ownership** of their role.   

We utilize a unique organization chart we recommend for every business we work with. It is an umbrella. 


Notice:  CEO is **NOT** on the top of this org chart. The Executive Assistant serves as the umbrella to protect the time and focus of every other team member. The EA serves in a way that makes the lives and positions of the suggested Core Team Members sync up in a momentum-building kind of way.

Here’s our description of each role under the umbrella.

The Visionary CEO. That’s you. You’re the one who makes up the ideas most of the time. You’re the dreamer. Your heart is on fire for that thing you do. 

To quote Mark Twain, “The two most important days in your life are the day you are born and the day you find out why.” 

You found out. And you have the vision as a mission to charge ahead. 

The Operations Director is next. They are the one who takes your crazy idea and puts legs to it. They make it real for you. The Visionary CEO has this idea of what they want their new creation to be like and how they want. The Ops Director helps you figure out how to make that come alive in real life.

The Process Coordinator is the type of person that helps make the new thing that you just created happen. They’re the ones who document it. They’re the ones who create the systems around it. They’re the ones who keep it operationally functioning. 

The Success Catalyst makes it better. What is “it”? EVERYTHING! This role makes your product better because they’re the ones who are on the front lines in your Facebook group or in your email ticketing system. They are helping the customers when they’re lost, confused, frustrated, and don’t know what next step they need to take. They often are the ones that give valuable insight to everyone else on the team.

Notice that it is NOT you, the business owner, over ALL of these roles.

It is the Executive Virtual Assistant serving as an extension of you and collaborating with the team on your behalf.

This is the most important role because the Executive Assistant makes the flow between you and your team happen with ease. They serve the other roles in many cases, again, as an extension of you. 

In the early days when it’s just you — a Team of One – which is where we all start — YOU are the one serving all four Core Team roles.  

When you have the right EA in place, they could also serve as a Success Catalyst for a season

They can also help you with Operations — for a season – maybe they even take over Operations at some point.  This growth track is not uncommon for a highly-qualified, outcome-driven EA.

Your EA can also serve as a Process Coordinator — for a season — giving you room in your schedule to do more time doing what your genius at.

The EAs role is NOT to be all the roles so that you can just be the Visionary. 

You’ve got to look toward building a team and creating stability in your business through your core team.

After all, a table with one leg is like a pogo stick. You always need to be in motion to keep it from falling over!

When the table has four legs standing strong to hold up that top, you create stability. This is what your Core Team will do WITH AND FOR  you.

If you’re at the top of your org chart and hating it, apply for a free Strategy Call with a Certified Momentum Method™ Strategist today.

P.S. If you know it’s almost time for an Assistant and want to be prepared, jump over to the podcast Diary of A Doer, Episode 005: Preparing Your Business For A Virtual Assistant.

If you’re interested in learning about what an Executive Assistant can do for your business, schedule a strategy call with us.

Our virtual team experts will help you determine how your business can benefit from our Priority Executive Assistants.

Submit a Comment

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.